Digital delivery notes for utility-scale solar
Know what is on site. Prove what was delivered.
The delivery note is photographed as the truck is unloaded, and the data is read automatically. You see planned against actual at any time, and you export any proof in minutes instead of over the weekend.
Get your milestone payments moving sooner.
Progress payments are tied to a documented goods receipt. With Sunventory every delivery is provable from the moment it is unloaded, and the payment application can be checked as soon as the material is standing on site.
Give everyone on the project the same picture.
Asset management, owner's engineer or bank: the current delivery status is available at any time and exported in minutes, as a PDF report, CSV, or a ZIP of every delivery note.
Plan against the real delivery status.
Planned against actual per item and category, live from site. Shortfalls and late deliveries become visible before they hold up the construction schedule.
Protect your position in a dispute.
Original photo, extracted data, check status: the file for any delivery is found in seconds. With suppliers and clients alike, what counts is what is documented.
* How it works
From bill of materials to proof.
Sunventory starts exactly where the paper slip normally disappears: at unloading. No new process, no training, no IT project.
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Set up the bill of materials.
The bill of materials is the plan every delivery is measured against. It is ready in minutes:
- Excel import using your existing columns
- Add line items directly in the app
- Planned quantities per item and category
- Migration during onboarding included
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Capture it on arrival.
Photograph the delivery note, the app does the rest. You decide who captures: the unloading crew, gate security or the foreman.
- Supplier, line items and quantities read from the photo
- Only what was recognised with confidence is carried over
- Works offline: syncs as soon as there is signal again
- Subcontractors can capture too, straight from the app
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Export the proof.
Every delivery sits in the archive, with the original photo and its check status. Set a filter, export: PDF, CSV or ZIP. In minutes, not over the weekend.
Your data
Hosted in Germany. Covered by contract.
Delivery notes are contract documents, and above a certain park size KRITIS applies, the German rules for critical infrastructure. We treat your data accordingly.
Hosted in Germany.
IONOS data centres, certified to ISO 27001.
Covered by contract.
The data processing agreement, technical and organisational measures and list of subprocessors are ready to download, before the first conversation.
Encrypted in transit.
Every connection is TLS encrypted, from the phone at the gate to the data centre.
Your data stays yours.
Fully exportable at any time: every photo, record and report. With or without us.
The data processing agreement, technical and organisational measures and deletion policy are ready to download, signature ready.
Security and documents
I ran the construction of more than 670 MWp myself, and spent all of it chasing delivery notes across paper, WhatsApp and Excel. Sunventory is the tool I did not have back then.”
Bastian Maaßen
Site manager and founder of Sunventory
Integration
One interface. All of your systems.
Sites, bills of materials and every delivery with its document: your systems pull the current state straight from Sunventory, as JSON or CSV, read only. Nothing is retyped, nothing is maintained twice.
Into your ERP with the tools it already ships with. Into Excel and Power BI without a line of code.
Price
Costed like any other material line item.
One project, one price
No subscription, no user licences, no minimum. Everyone who captures is included, subcontractors too.
- First project: 30 days without an invoice
- Personal onboarding, on site with you
- We scan in the delivery notes you have already collected
- We set up the bill of materials together
Frequently asked questions
Does the app work without a signal?
Yes. Capture happens offline and syncs as soon as there is signal again.
Do my people or subcontractors need training?
No. Photograph, tap through, done. You add new people directly in the app.
What if the recognition gets something wrong?
Only what was recognised with confidence is carried over. And every delivery is confirmed by you.
How does the bill of materials get into the system?
Excel import, directly in the app, or we set it up together during onboarding.
What does it actually cost?
€0.25/kWp, one time. No subscription, no minimum, no hidden items.